Smart Logistics & ETAs
Logistics Without Borders.
Shipping fine wine isn't just about printing a label. It involves Duty status, Bond transfers, and international movement. Hweb Wine ERP automates the complexity, allowing your clients to arrange their own deliveries while you maintain total control.
Global Transfer Routes
(Sell Anywhere, From Anywhere)
Auto-Calculate Fees for International Stock
Imagine a client in Singapore wants to buy a case of wine that is physically located in your French warehouse. Most systems force you to calculate the shipping manually. Hweb automates it.
- Provisional Estimates: The system calculates the estimated transfer cost (including a safety margin) instantly at checkout. The client pays for the transfer immediately.
- Future-Proof Logistics: Even if the wine is En Primeur (due in 2 months), the system "Flags" it for transfer. The moment the stock lands, it is automatically queued for the route to Singapore.
- Cost Reconciliation: Once the physical transfer happens, the system replaces the Provisional cost with the Actual transfer cost, keeping your accounting precise.
The "Touchless" Landing
(Auto-Flow)
From Dock to Client Reserve—Zero Admin Required
This is the ultimate automation. When a shipment arrives at the warehouse, our Unit-Based Architecture takes over.
- Smart Allocation: The system identifies exactly which landed units belong to existing Sales Orders. It automatically moves them from "Incoming" to the customer’s "Private Reserve."
- Instant Billing: The moment the stock hits the client’s reserve, the "Storage Fee Clock" starts ticking. You don't lose a single day of revenue.
- Auto-Notification: The customer receives an email instantly: "Your Lafite 2010 has arrived." They can then log in and arrange delivery or keep it in storage.
- The Unit Advantage: Generic ERPs can't do this. They see "10 bottles arrived" and require a human to allocate them. Hweb sees "Unit #504 (Owned by Mr. Smith)" and routes it automatically.
Client Self-Service Delivery
Let Customers Control Their Logistics
Because you have configured the rules, you can trust the client to arrange the delivery themselves.
- Client Autonomy: Customers can log in, select wines from their reserve, and book a delivery slot. They don't need to email you.
- Smart Compliance: The system checks the rules you set (Postcodes, Daily Caps, Cut-off times). It calculates Duty, Tax, and Delivery fees instantly.
- Blockers & Caps: If a delivery date is full (hit the daily cap), the customer is forced to pick another date. You never face a bottleneck in the warehouse.
- Competitor Gap: Most competitors treat delivery as a manual request form. Hweb Wine ERP is a fully automated logistics engine.
Smart "Goods In" Management
Solve the "Partial Delivery" Nightmare
In the real world, suppliers rarely deliver perfectly. A 100-case order might arrive in 3 separate deliveries.
Hweb Wine ERP decouples the "Purchase Order" from the "Goods In" (GI).
- Many-to-Many Logic: You can combine Multiple POs into 1 Goods In (cleaning up small orders), or split 1 PO into Multiple GIs (handling partial deliveries).
- Precision Matching: Upload a Goods Received Note (GRN) to match the exact wines arriving. No more struggling to figure out which line item on the PO is missing.
Warehouse Automation (EDI)
Stop Emailing the Warehouse
Manual data entry between your ERP and your Bonded Warehouse is the #1 cause of lost stock. We automate the connection.
- Native Integrations: We have a direct, pre-built integration with Vision EDI (powering Octavian and LCB). Need a different partner? We can build custom integrations to connect with any warehouse system you use.
- Pre-Advices & Receipts: Sending stock? The Pre-advice is sent automatically. Receiving stock? The landing file maps directly to your internal data.
- Management by Exception: By automating 60% of the standard flow, your operations team stops doing data entry and only needs to focus on resolving the inevitable exceptions.